How to Build Your Best Workflow Yet: 3 Steps That Will Change the Way You Work

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September 27, 2023


Raffaele Colella

An article published on Zippia states that spending 10 to 12 minutes planning can save you two hours of time.

See how you can use your Mindmesh workspace to create a workflow that will help you focus, save time and get the most out of your workdays.

Follow these 3 steps to create a routine that will change the way you work:

First: Centralize your work 

A central place for your notes, todos and events.

How many different apps do you use on a daily basis to work? Eventually, work can get scattered, making you lose time switching between tools.

The first step to improve your workflow is to centralize your work in one single place. Mindmesh was built to reduce context switching, allowing you to stay focused on your tasks.

Once you create your account, you will be asked to select the apps you use on a daily basis.

There are 25+ apps integrated into Mindmesh: Jira, Notion, Figma, Asana, Trello, Intercom, Gmail, Slack, and many more to come.

Once that’s done, you’ll be able to start bringing in your work from your favorite tools. Easily context switch without breaking your flow, track your work wherever it came from.

Everytime a new card is added to your inbox, you’ll be able to create a task in context with your work, adding tags and organizing them into different boards.

Having a central place for your notes, tasks, meetings and events allows you to get a clear picture of what you’re working on everyday.

To get more insights on how to set up your workspace, take a look at Getting Started - Setup and Daily Routine in Mindmesh Academy.

Second: Prioritize it

Get a full picture of your workload to prioritize what to do next.

With all your workload centralized in one workspace, you can now get a full picture of everything that you need to do.

The second step is to prioritize your tasks and block time for your todos. Simply drag any card to your calendar to block time for it, or drag any meeting to your workspace to create a new card and add notes or tasks to it.

Organize your board the way you want: an intuitive UX and easy shortcuts will guide you through it. For example: you can create columns for Notes, Today and Doing.

Once a task is completed, click on the double check to mark as done. All of your completed tasks will appear on the top navigation bar, under “Complete”.

Third: Focus

Defer non-urgent work and have Mindmesh remind you about it.

It's easy to get distracted by Slack notifications, email, apps and countless meetings.

Mindmesh lets you set aside what's low impact and focus on your goals. If you’re not going to work on a task right away, click on the clock icon on the top right corner of your card and pick a date to be reminded of that task.

The card will stay in your “Upcoming” tab. Mindmesh will remind you when to get back on it. Jump back into what you planned and focus on achieving your goals.

Try this new workflow and let us know how it works for you.

Wishing you a productive day,

Mindmesh team 💪




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Raffaele Colella

Mindmesh Co-founder and CEO

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