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What is a virtual desk?

Definition: A Virtual Desk is a digital workspace that allows employees to manage their tasks, resources, and tools remotely. 

Virtual desks are used as an alternative to physical desks, allowing employees to work from anywhere and collaborate with their teams. 

They are helpful for remote workers or teams who need to access various tools and resources but work from different locations. By providing a central, digital workspace, virtual desks help teams stay connected and productive.

What is the purpose of the virtual desk?

Virtual desks provide their users with a centralized workspace where they can manage and organize all aspects of their work. 

By utilizing a virtual desk, employees can schedule meetings, organize and track their tasks, and create and share files and notes amongst the whole team. 

This helps employees stay organized and focused on their work and improves collaboration within the team as they can work on projects together. All of this allows teams and individuals to work more efficiently and effectively.

As virtual desks are cloud-based software, users can access their workspace from any device connected to the internet, making it easy to stay on top of their tasks, even if they aren't currently at their laptop/computer.

Virtual desks are also customizable, giving every user the ability to set up their workspace to fit their needs and preferences in regard to the tools they use and how they want their workspace to function. This helps employees work in a way that is most comfortable and effective for them, improving their productivity.

How to set up and manage Mindmesh virtual desk?

To set up a Mindmesh virtual desk, start by signing into the Mindmesh application by clicking the “Log In” button.

After this, you will be asked to connect the Google account that will be used for the workspace.

Continue by selecting your current role and the problems you want to solve with Mindmesh. This will help the team understand you better and tailor the workspace for you.

Since Mindmesh integrates various tools into one workspace, you will be asked to select all the tools you currently use and want to connect to your workspace.

After this, you will enter your Mindmesh virtual desk, and you can start setting up your workspace by connecting tools you want to integrate into your workspace, like google calendar, slack, miro…

After setting up a Mindmesh workspace, you can manage your tasks and time across all the tools you use from one place.

And if you are working on a project as a team, you can invite other team members to join your workspace and collaborate with you on the project. To do this, locate the setting button and click on the “workspace” button, and invite other team members to your workspace.

Features of a virtual desk


Virtual desks allow team members to collaborate and work together on projects by sharing documents in real-time and helping teams communicate more efficiently through task sharing, virtual meetings, and work collaboration tools.

Time Management

A virtual desk includes time management features that help employees track and manage their time. They help users track when they are having meetings, and any upcoming deadlines and view their team's schedules for better collaboration purposes.

Task Management

Virtual desks help employees prioritize and organize tasks through the use of task lists, to-do lists, and project management tools like kanban boards. They enable users to split big tasks into smaller ones, assign deadlines, and prioritize depending on their importance.

Centralized Inbox

Working in a team requires team members to use multiple communication channels to talk to their team. Virtual desks make communication easier by having a centralized inbox with all the tasks and messages from various channels in one place.

You can send information from your Gmail, Slack, and other workplace communication channels straight to Mindmesh.


A virtual desk includes a note-taking tool for team members to organize information, leave essential notes on the task given, and store ideas for the future. They also allow users to share those notes with their team or edit them together. 

Remote Access

Virtual desks allow users to access their files, tasks, communication tools, and project management tools on different devices online

This helps teams stay connected by letting team members communicate while they are away from their work, especially if the team requires answers or changes made urgently.

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Article FAQs

What is the difference between a virtual desk and a time management tool?
A virtual desk is a digital workspace for managing tasks and resources, while a time management tool is a platform for tracking and managing their time efficiently. While both are used for remote teams, they serve different purposes.
Can I share my virtual desk with team members?
Yes, you can share your virtual desk with team members. Most virtual desks allow you to invite team members and provide them with permissions and access controls. This will allow them to access and use your virtual desk, as well as any files, applications, or other resources that you have given them access to.
Are virtual desks secure for storing and accessing sensitive data?
Yes, most virtual desk platforms use various security measures to protect sensitive data. Users should take precautions on their own, such as using secure passwords and limiting access to only authorized people, and carefully examine the security precautions of any virtual desk platform they plan to use.

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